sectretary
1:give him his schedule cdepenture,anival and coming back
2:give him full details of his trip and discuss it with him
3:inform him of his contacts and other associated events that he is supposed to deal with (At least 3 events he has to attend)
mr smith
1:show some dissatisfaction with the packed schedule
2:ask if you have any free time
3:ask other relerant questions about your trip
4:give instrutions on work to be done when you are away

s:Mr Smith,We will leave for Canada at 9:00 am on 5th of June.When we get there,it's about 6:00 pm.I will make a reservation at Oasis Hotel.What's your idea about it?
Mr:It's ok.What's the details of my trip ?
s: Firstly ,we will meet Mr Green at 9:00pm,and discuss the price about our product.Then,we will meet another important person,Mrs Brown.We will introduce our product to he-r...
Mr Smith: OK.But I have one question.Do I have free time ?you know it's a so packed schedule.
s:Sorry ,Mr Smith.
Mr smith: Do I have other things that I must deal with during my trip?
S:Next day,we will carry out market research to find out wether there is market for our new product.Then ,we will take part in an party that will be hold by Mr Green .At last ,we will meet another new customer .You will come back at 6:00 pm on 6th of June.
Mr smith :Ok .During these days ,you should help me deal with something ,you should book a seat at 4:00pm on 6th of June for Mr Yang.he will come to our company from Japan.
S: Ok,Mr Smith.May you have a good trip.